- Define Your Purpose & Audience: clarify your event goals and who your are targeting
- Choose a Strategic Date & Theme: Pick a date that makes sense for your audience and aligns with your event goals
- Establish a Realistic Budget: Allocate funds early, determine if you need partnerships/sponsorships/ticket sales or combination.
- Assign Key Roles: Identify internal team members or external partners who will provide vital roles, and assign responsibilities
- Contact Venues Early!: Secure a location that fits your event size and logistics needs.
- Determine Registration/Invitation Process: Choose a method to track attendance and manage capacity (online registration, RSVP, ticketing, etc.)
- Create an Itinerary/Schedule: include key times for setup, programming, and teardown.
- Use a Planning Tool: Keep everything centralized and organized with some type of planning software
- Promote the Event: Strategically use branding, social media, and established audiences to market.
- Create a Follow-Up Plan in advance: Decide how you’ll collect feedback, share highlights, and follow up with leads before the event takes place. This ensures you’re ready to maintain momentum and relationships as the event takes shape and even after it ends.
Even with a check list of important top tips, planning an event can be stressful and overwhelming. At Ignite Business Services, we are proud to offer peace of mind through event planning support from the experts.